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How to make your next manager 1:1 meeting productive

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Assembly used data from various sources to compile five tips for making your next manager one-on-one more productive.  
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When well-planned and executed, meetings between managers and direct reports can be meaningful and transformative experiences—particularly for millennials, who represent the largest share of the American workforce.

As such, regularly scheduled 1:1 meetings—as opposed to annual or quarterly performance reviews—can as much as double levels of employee engagement. These meetings allow for private conversations about career goals and professional roles while providing opportunities to give and receive feedback, a major plus for more reserved direct reports.

Regular 1:1s can strengthen the manager-employee relationship while helping to reduce employee turnover. Assembly used data from various sources to curate a list of five tips to make your next manager 1:1 more productive.

The trick lies in making smart use of meeting time. Generally speaking, more than seven in 10 senior managers find meetings to be unproductive, according to a 2017/2018 survey from Harvard Business Review. In March 2022, the same publication noted that a 40% decrease in the number of meetings resulted in a roughly 70% increase in employee productivity. But while certain meetings like status updates may be unnecessary, 1:1s may be among the most important productivity tools available to managers and reports.

Keep reading to learn more about making your next 1:1 more productive.

Two men in an office check calendar dates on a phone.

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Set a meeting cadence that works for everyone

Aim for a cooperative approach to ensure both parties will be fully engaged. Plan to have your meeting in the peak of the “productivity zone,” those times of day when individuals are most likely to be free to chat. YouCanBookMe analyzed more than half a million appointment invitations and found that the optimal time for 1:1s was Tuesdays at 2:30 p.m.

Consider meeting weekly and skipping every once in a while to prevent meeting fatigue and promote ongoing communication and timely feedback. Harvard Business Review recommends scheduling weekly meetings for 30 minutes and biweeklies for 45-60 minutes. A hybrid plan, whereby certain team members meet weekly and others biweekly, can also benefit managers with too many meetings and employees who may need more or less communication.

A man with glasses looks intently at his computer screen.

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Before ending a 1:1, confirm discussed action items that need follow up

Action items are the individual steps or tasks involved in completing a project, typically associated with a deadline and priority level. In a 1:1 meeting, action items function as talking points and threads that provide continuity from one appointment to the next; as such, they should be well-documented at the end of the meeting.

If your current 1:1 communication and record-keeping tools consist of a pad and pen for taking notes, it might be time to update your meeting toolbox. For example, management software programs can provide managers and direct reports with a shared, central platform for preparing collaborative agendas before the meeting, taking notes and tracking talking points during the conversation, and documenting action items. 

Two women on a video call itemize a list.

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Set an agenda for every meeting so it stays productive

A well-crafted agenda prepared in advance can help you make the most of meetings, especially if it’s a collaborative effort. If you haven’t in the past, consider asking them what they would like to discuss beforehand, and update the agenda accordingly. In concert with the direct report, decide on a theme or objective for the meeting. New hires may benefit from an agenda guide or template.

Once you both have decided on an agenda theme and items, assign a certain amount of time to each component. For example, a 45-minute meeting might unfold as follows, with time allotted at the beginning and end for icebreakers and personal questions that put the direct report at ease and let you know that you hear and see them as an individual:

  • Check-in (5 minutes)
  • Direct report feedback and items of concern or interest (10 minutes)
  • Manager feedback and items of concern or interest, including coaching and professional development (15 minutes)
  • Free time devoted to long-term career or company goals (10 minutes)
  • Action and accountability items and closing personal questions (5 minutes)

A row of seated workers review documents on their computer screens

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Fill out the agenda early to give each other adequate time to review topics

Aim to email or share the meeting agenda at least 24 hours before the meeting. If your meetings are biweekly, you may want to give more time to review the items and suggest additions or changes, as you’ll be covering more ground with less frequency.

When emailing your meeting reminder, include the URL for the agenda and any other documents that might be discussed. Or, as previously mentioned, consider using a scheduling software program that allows managers and direct reports to work on a common platform, allowing for a faster and more efficient approach when updating meeting documents.

If you haven’t already done so, be sure to establish a permanent videoconferencing link, even for an on-site meeting, to avoid having to cancel if and when one or both parties can’t speak in person.

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Know when to cancel

Harvard Business Review cautions against canceling regularly scheduled 1:1s whenever possible because missed meetings may give direct reports the impression that your time together is not a priority and can negatively affect project and team progress. Legitimate reasons for canceling can include illness, a scheduling conflict (such as attendance in an earlier meeting that’s running late), traffic and transportation issues, or an unforeseen family or personal emergency.

If you must cancel, send the cancellation email as soon as possible, preferably at least 24 hours in advance. Apologize for the inconvenience and briefly explain why you have to cancel. Emphasize the importance of the meeting and provide a few rescheduling options, and be open to the direct report’s proposed alternative should you encounter any time-related conflicts. When closing the email, express your appreciation for their time and understanding, and let them know you look forward to meeting with them in the near future.

This story originally appeared on Assembly and was produced and
distributed in partnership with Stacker Studio.

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These 5 charts show the ups and downs of the US stock market over 10 years

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Olive Invest examined historical equities data from S&P Dow Jones, NASDAQ, and others to demonstrate the state of the stock market over the last decade.
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The U.S. stock market is a complicated beast, and with recent events like the COVID-19 pandemic, we’ve seen some volatility in the last few years. Stocks dipped quite a bit during the pandemic but have recovered since.

To get an idea of how the stock market has fared in the last 10 years, watch trends of major market indices—or certain groups of companies’ stocks that give a sample of how the entire market is performing. Perhaps the most well-known market index is the S&P 500, a group of the 500 largest companies on the U.S. stock market.

While the S&P 500 is widely regarded as the best indicator of how the stock market is faring, other market indices can give you a different view based on the type of companies they track. Dow Jones, for instance, follows 30 of the largest companies in the country from various industries. The NASDAQ includes all stocks on the NASDAQ market, largely comprised of tech companies.

By watching the performance of these and other market indices, investors can get a good idea of how the U.S. stock market as a whole has performed over time. Olive Invest examined historical equities data from S&P Dow Jones, NASDAQ, and other data sources to see how the stock market has fared over the last decade.

Chart showing that stock values more than doubled since 2012.

Olive Invest

How stocks have performed over the last decade

This chart shows a significant increase in stock index values from the last decade, despite a brief drop in 2020 during the pandemic. At the start of the COVID-19 pandemic, there was a steep drop-off in index values. However, they bounced back by the end of 2020 into 2021.

Index values have held relatively steady growth across the last 10 years. The NASDAQ, S&P 500, and Dow Jones Industrial Average have all doubled in value since 2012.

A chart showing the Chicago Board Options Exchange volatility index since 2012.

Olive Invest

Tracking volatility

This chart measures the Chicago Board Options Exchange volatility index (VIX index), designed to show how current events and uncertainty affect stock prices. Essentially, the more fluctuation you see here, the more uncertainty investors and the public have about the future, which can significantly impact the market and even help project market crises.

Unsurprisingly, the most significant spike in volatility from the last decade was in March 2020, at the beginning of the COVID-19 pandemic. The last two years have shown a reduction in volatility since this spike, but in general, there is more uncertainty than 10 years prior.

A chart showing the S&P 500 annual return on investment since 2000.

Olive Invest

Rates of return since 2000

The S&P 500’s annual return on investment is a critical indicator of the stock market’s performance. The average return since the S&P 500’s establishment is 11%.

There are a few notable data points here—perhaps the most prominent of which is the Great Recession in 2008. That financial crisis resulted in the most significant drop in the S&P 500 return of the last 20 years. Since the recession, however, the rate of return has been above average almost every year.

Bar chart showing S&P 500 weighting by sector for 2022.

Olive Invest

S&P stocks by sector

The S&P 500 tracks the top 500 U.S. companies on the stock market. Knowing what types of businesses make up the majority of the index is essential to understanding which sectors have the most success.

In 2022, Information Technology made up 26.4% of the S&P 500—an industry high in the last 20 years. Similarly, health care is gaining ground in the previous few years, though it is still short of its historical high.

The financial sector has seen a downturn in the last decade—though this may change with the reclassification of major shares next year.

Chart showing a significant drop in how many publicly traded domestic companies are on the U.S. stock market since 2000.

Olive Invest

Number of publicly traded companies declines

In the last 20 years, there has been a significant drop in how many publicly traded domestic companies are on the U.S. stock market as more companies exit the market and there are fewer IPOs.

The last decade, however, has been far more stable. Experts suggest the change is connected to natural fluctuations and changing dynamics in the market’s major industries. McKinsey attributes a significant portion of the drop-off to acquisitions.

Still, there have been fewer IPOs in the last several years, which can be a disappointment for new investors trying to get in on the ground floor.

This story originally appeared on Olive Invest and was produced and
distributed in partnership with Stacker Studio.

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2023 brings more demand for cloud, web dev, and IT skills for a slew of lucrative tech jobs

Recruitment company Randstad published 2023 lists for Canada’s most in-demand tech jobs and skills.

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Today’s businesses continue embracing digital transformation through automation, cloud systems, and remote work arrangements into 2023. 

Still, skill shortages and employee attrition plague the Canadian workforce. One constant that remains is the demand for highly skilled IT and tech professionals — which just increased by 25% in 2022. 

Recruitment company Randstad recently released roundups of Canada’s most in-demand tech skills and IT and tech jobs for 2023. The good news is prospective workers have ample fields, industries, and salary ranges to consider as they peruse the job market. 

And we’re not just talking about the IT industry. Randstad reminds us that tech professionals are sought after in pretty much every industry, especially banking, administration consulting, employment agencies, and software publishers.

Randstad cites data, security, business system, and quality assurance analysts in their list. These roles require not only technical skills like Microsoft Azure and experience with cloud technology, but also project management skills earned through previous tenures or certifications like the project management professional (PMP) or certified scrummaster (CSM). 

Other in-demand jobs listed include cloud architect and network engineer, positions calling for significant expertise in Java, Python, and cloud technology, on top of other technical and soft skills. 

We also see an increase in average salaries for 2023, jumping from $51,900 to $154,300 in 2022 to $74,000 to $130,600 in 2023. But tech professionals seeking the highest salaries should gravitate toward developer/programmer roles, a position that also made Randstad’s more general best jobs in 2023 list. Notably, the full-stack developer role topped Randstad’s highest-paid jobs list, fetching as high as $130,000.

Randstad also shares a long list of highly sought-after technical skills, from C# and Java to Linux and API. 

While years of professional experience would certainly help today’s prospective candidate, it’s not always a deal breaker. McKinsey reminds us of a curious phenomenon in the tech industry — 44% of tech professionals transitioned from a non-IT role. That’s because companies indeed want qualified candidates with skills, but also seek enthusiastic, hardworking professionals interested in learning and growing with the field’s constant innovations.

Another notable finding was Ranstad’s certification recommendations. These aren’t suitable for beginner tech professionals; rather, they’re a way for an entry-level, associate, or executive professional to easily highlight their prowess on their resumes, like the certified information security manager (CISM) certification. 

Peter Bendor-Samuel, CEO of research firm Everest Group, described the tech demand to Forbes as a result of consistent investment in software-driven operating platforms despite reduced discretionary spending. 

Meaning? 

Companies are cutting out the fluff —  but people who can create and improve technology, security, and cloud computing solutions and systems are certainly not fluff. 

Learn more about Randstad’s 2023 best IT and tech jobs and top skills wanted

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Americans spend $179 on fuel each month—here’s how to spend less

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CoPilot looked into the Consumer Expenditure Surveys to see how much Americans spend on vehicle fuel and suggested ways to lower that expenditure.
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Owning a vehicle comes with a whole host of costs—from insurance and maintenance to parking and tolls. And if the past year has proven anything, it’s that another cost associated with vehicle use—namely fuel—can fluctuate wildly, putting further strain on your bank account for an already costly necessity.

CoPilot looked into the Bureau of Labor Statistics’ Consumer Expenditure Surveys to see how much Americans spend on fuel for their vehicles and used sources from insurance companies, transportation fleet managers, and government agencies to determine some ways to lower that expenditure.

On average, Americans spent $179 per month (or $2,148 annually) on gasoline, other fuels, and motor oils in 2021, accounting for around 3% of overall annual expenses. In terms of finding decisive ways to cut that cost, one front-of-mind idea might be to consider an electric vehicle. EVs are gaining in popularity, the major automakers are investing heavily in an electric future, and the government incentivizes most EV buyers.

While switching to a car with better fuel economy, such as a hybrid or fully electric vehicle, can lead to big reductions in monthly fuel expenses, hybrids and EVs often cost more than their gasoline-only counterparts, and the fuel savings may not offset that difference for a number of years. What’s more, the infrastructure EVs depend on for charging remains in something of a developmental stage, making them a limited alternative to gas-powered vehicles—at least for now.

There are approximately 250 million cars and trucks on U.S. roadways; less than 1% are electric. So for those either not in the market for a new vehicle or simply content to stick with the reliability of gasoline-powered travel, the following list offers a wide range of suggestions, best practices, and easy lifestyle adjustments that can reduce the monthly costs associated with fueling a personal vehicle.

Line chart showing the average monthly spend on gasoline from 2011 to 2021 by income quintile. The higher the income, the higher the average spend.

CoPilot

Wealthy households spend more than twice as much on gasoline

Even as gas prices were at their highest since 2014 (adjusted for inflation), spending on fuel in 2021 increased from 2019 levels by only $54 per year on average. And while the drastic reduction in driving brought on during the height of the COVID-19 pandemic in 2020 had a great impact on fuel spending that year, it does not seem to have extended to significantly changed habits in the following year—driving in 2021 dropped by only 1% when compared with 2019 levels.

Though average spending on fuel in 2021 was high, the lack of an even more dramatic increase due to high gas prices can be attributed mainly to the steady rise in the fuel efficiency of vehicles over the past decade.

Another important consideration raised by this is whether or not the burden of those fuel expenses is felt equally across income levels. Bureau of Labor Statistics data suggests it does not. For those in the lowest income quintile, spending on fuel represented 3.6% of total expenses. The burden decreased for each subsequent income bracket; in the highest quintile, it represented just 2.4% of total costs.

While this disparity might seem minimal when considering the upper limit of the lower quintile’s household earnings is just over $27,000, and the lower limit (or floor) of the highest quintile is $141,000, that 1.2% difference comes starkly into focus.

So while the increase in the fuel economy of newer cars seems to have a relative equalizing force on fuel expenses when taken on average, income disparity implies that those in lower income quintiles do not reap the benefits of those improvements in automotive engineering.

A street car, or a bus-like vehicle for public transit, in downtown Toronto.

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Consider alternative forms of transportation

From their walkability to the accessibility and affordability of public transit, urban areas such as cities offer residents, especially those living in city centers, alternatives to using personal vehicles to get around. This isn’t just beneficial to their health and that of the environment; it also helps people reduce fuel costs.

Overall, those who live in urban areas spent $3,303 less on transportation than those in rural areas in 2021. Fuel expenses accounted for roughly 13% of transportation costs, meaning even those who owned cars in urban areas spent on average $39 less per month on fuel than those in rural settings.

This is not to say, however, that rural or micropolitan areas cannot take advantage of alternative forms of transportation. Small towns across the U.S. have begun to see the value in investing in bike-share programs, using its infrastructure funding to add bike-protected lanes on their streets. This is especially true in smaller college towns, where foot and bike traffic tends to be high.

So whether it’s via bike, scooter, or sneakers, tackling short-distance trips by means other than your vehicle can translate to more cash in your pocket.

A person with their hands on the wheel of a car.

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Keep a close eye on how you’re using your vehicle’s features

The data is clear: Sensible driving makes a meaningful impact on the efficiency of your car.

Frequent braking and acceleration, fast driving, and A/C overuse are a few habits that can increase the overall cost of travel in your vehicle. Using A/C during hot weather can reduce fuel economy by more than 25%, according to the Department of Energy. Parking your car in shade, rolling down your windows at low speeds, and preemptively letting hot air out of the cabin as you begin your journey are a few ways to decrease the impact of heat and make your car more comfortable A/C-free.

The power of a car’s acceleration is something many, if not most, drivers love, and many car buyers put a particular value on speed capability when making their decision. For most vehicles, however, speeding also comes at a cost. For every 5 mph above 50, the cost per gallon of gas increases, depending on your vehicle’s make, model, and year.

Suppose you are driving a 2020 Ford F-150 4WD (incidentally, the bestselling truck in the U.S. since the late 1970s); the difference between going 65 mph and 80 mph is approximately $1 per gallon of gas—meaning what it costs you per 100 miles to hit the highway at 80 is equivalent to the price of an additional gallon of gas or more. Considering the average person drives 13,476 miles per year, keeping to the lower speed (on average) translates into more than $440 in fuel savings.

Coupled with the 15%-30% decrease in fuel economy brought on by frequent braking and acceleration, maintaining steady speeds, accelerating and braking gently, using cruise control, and leaving ample space between your car and the one in front of you can cut your fuel costs while also keeping you safer on the road.

A car's motor receiving an oil change.

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Properly maintain your vehicle

In addition to benefiting its life span, properly maintaining and organizing your vehicle can lead to a small but mighty decrease in monthly fuel expenses.

Keeping your tires inflated to recommended levels, reducing excess weight, and using the recommended grade of motor oil all benefit fuel economy, according to the DOE.

Moreover, and as per basic physics, your car’s fuel use is greatly impacted by aerodynamics; so, while it might seem handy to keep that cargo pod on your roof, or that bicycle rack on your bumper, it can decrease your car’s efficiency by as much as 8% when you’re just tooling around town and as much as 25% on the interstate.

A mobile phone preparing to download the app GasBuddy.

T. Schneider // Shutterstock

Purchase fuel with purpose

An ongoing myth is that premium fuels will make your car more efficient. While they won’t hurt your vehicle’s performance, premium fuel makes no difference for most cars.

There are ways to get more out of your gas purchases through grocery store, gas station, and credit card reward and money-back programs. If you know your habits well enough, you’ll be able to make such programs worthwhile. As per capita gas consumption has hovered in the 350-450 gallon range over the past 20 years, using such programs can translate to big savings.

One of the more effective ways to minimize the price of gas is by using apps and services that, when combined with a little forward planning, allow you to chart out your gas refuels at stations you know will have favorable prices.

Gas prices can fluctuate wildly within a relatively small area. Apps like GasBuddy are built specifically to help you plan around gas price variance and minimize its impact on long trips or high monthly usage. Most navigation tools like Waze or Google Maps also come with built-in gas price features as well.

Bikes available for transportation in a major city.

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Avoid driving altogether

This might seem a rather extreme recommendation, but even if you don’t live near public transit, there are still ways you can reduce the time you spend driving and, therefore, the amount you spend on driving.

Carpooling even a few times a week can lead to many positives, including a decreased carbon footprint and lower fuel expenses. Moreover, carpooling is often supported by corporate incentive programs, so it’s worth looking into at your place of work.

Other options to reduce your reliance on a personal vehicle include riding a bike or e-bike, walking when possible, reducing the number of cars in your household, and coordinating your errands to minimize individual car usage. These alternatives can make a substantive difference not only for your budget but for your health and well-being as well.

Finally, the easiest way to lower your spending on fuel is to spend no money on fuel whatsoever. If you’re able to consider ditching your car entirely, the widespread availability of ride-share and taxi services and car rental agencies can help fill your personal transportation needs when and if they arise.

This story originally appeared on CoPilot and was produced and
distributed in partnership with Stacker Studio.

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